How Files Are Organized

When you connect Dropbox and start sharing tracks, Producer Dashboard automatically organises files into a clean folder structure. You do not need to manage this yourself — it happens behind the scenes.

The root folder

Producer Dashboard creates a folder called /PRODUCER-DASHBOARD/ in your Dropbox. Everything the app stores lives inside this folder. It is the single container for all shared files.

Dropbox/
  PRODUCER-DASHBOARD/
    ...

If you are using a Dropbox Business/Teams account, this folder is created in whichever namespace you selected during setup (usually your member folder).

Folder structure

Inside the root folder, files are organised by project and track:

PRODUCER-DASHBOARD/
  My EP/
    Summer Vibes/
      Summer Vibes - Master.wav
      Summer Vibes - Instrumental.wav
    Late Night Drive/
      Late Night Drive - Master.wav
  Singles/
    New Track/
      New Track - Master.wav
      New Track - Stems/
        drums.wav
        bass.wav
        synths.wav

The structure follows this pattern:

/PRODUCER-DASHBOARD/[project-name]/[track-name]/[files]

Project folders

Each bucket (project) in Producer Dashboard gets its own folder. The folder name matches the bucket name.

Track folders

Inside each project folder, each track gets its own subfolder. The folder name matches the song name.

Files

Audio files, stems, and other deliverables live inside the track folder. File names include the track name for easy identification.

How files get there

Files appear in Dropbox when you share a track with a collaborator. The sharing action triggers Producer Dashboard to:

1. Create the project folder if it does not exist yet.
2. Create the track folder inside the project.
3. Copy or link the audio files into the track folder.
4. Generate a download link for the collaborator.

You do not need to manually move or copy files into this structure.

What happens when you rename things

If you rename a bucket or track in Producer Dashboard:

• Existing files in Dropbox stay where they are with their original folder names.
• New shares use the updated names.

This prevents breaking any active share links. If you want the folder structure to match the new names, you can rename folders manually in Dropbox.

Shared files

When a collaborator accesses a shared track, they receive a download link to the files in the corresponding Dropbox folder. They do not see your entire folder structure — only the specific files you shared.

Storage considerations

Files stored in the /PRODUCER-DASHBOARD/ folder count against your Dropbox storage quota, just like any other files in your Dropbox.

If storage is a concern:

• Review old shared files periodically and remove what you no longer need.
• Larger Dropbox plans offer more storage.
• Stems and project files are the biggest contributors to storage usage.

Can I move or reorganise files?

You can browse and view the files in Dropbox as normal. However:

• Do not move files out of the /PRODUCER-DASHBOARD/ folder structure. This can break active share links.
• Do not rename the root /PRODUCER-DASHBOARD/ folder.
• You can delete old files you no longer need, but be aware this removes them from any active shares.

If you need to clean up, it is safer to manage sharing from within Producer Dashboard (revoke share links first, then remove files).

Tips

• Let Producer Dashboard handle the file organisation. Manual rearranging can cause issues.
• Use clear, descriptive bucket and track names so the folder structure is easy to navigate.
• Check your Dropbox storage usage periodically if you share many high-quality files.
• The folder structure mirrors your Producer Dashboard organisation, so keeping things tidy in the app keeps Dropbox tidy too.

Related

• Connecting Dropbox — set up your Dropbox connection
• Sharing with Collaborators — how files are shared
• Managing Your Dropbox Connection — maintain your connection
• Dropbox for Teams — team account considerations